accesstotalent

Privacy Policy

accesstotalent is a premier provider of executive search and advisory services. accesstotalent is committed to protecting your personal data. We maintain this Privacy Policy to articulate our commitment to your privacy.
In this Privacy Policy, we describe how we collect, use, and disclose any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household (it includes any information that is subject to applicable data protection laws “Personal Information”) who visit our websites, participate or are included in our executive searches or advisory services, whose Personal Information is provided to us.
The website is owned and operated by accesstotalent. 
We communicate our Privacy Policy to all the consultants working with us and strictly enforce the safeguards within accesstotalent.

Personal Information we collect

 

We collect various categories of Personal Information in connection with our services.
If you submit an inquiry or question via online or email to our website, we collect your name, email address, or other Personal Information contained in your correspondence, including information shared in a résumé, or CV.
If you receive or participate in our executive search or advisory services, we collect your name, title, professional and personal contact information, demographic data, results of any assessment, survey, or questionnaire you complete or which is completed by us or our clients about you post-placement, compensation, employment objectives, memberships, community involvement, details in your curriculum vitae (including your educational background, work history, and other qualifications), language skills, job performance, reputation, responses to interview questions, and financial details (to coordinate and reimburse for travel), which we collect from you or third party sources such as online searches and resources (such as company websites) and professional contacts.
If you are a client or potential client, we collect your name, contact details, title or position, products or services requested, or other information that you provide via email correspondence. We may use publicly accessible information to verify information we are provided with and to manage and expand our business. Unless required or authorized by law, we do not process sensitive Personal Information about you, unless you have affirmatively consented to this processing. If you have shared your Personal Information with us in a business-related context not listed above, we may collect your name, contact details, title or position, or other information that you choose to provide.

How we use Personal Information

 

We may use Personal Information to respond to your inquiries and answer your questions about our services. We may use your Personal Information in order to provide and improve the services (such as sourcing, identifying and assessing activities), sending you executive positions that may be of interest to you, providing advisory guidance on needs and trends for our clients. We also may use Personal Information for the purposes of securing, improving and maintaining our website and other business administration purposes, including as necessary to meet our legal and compliance obligations. Some jurisdictions require that we explain the legal bases we rely on to collect, use, and share your Personal Information. We rely on several different legal bases to use your Personal Information, including: (A) as necessary to perform a transaction (in order to respond to your request, such as for information about a specific service); (B) as necessary to comply with a legal obligation (such as when we use Personal Information for record keeping to substantiate tax liability); (C) consent (such as to send marketing or certain cookies, and process sensitive Personal Information); and (D) necessary for legitimate interests (such as providing, maintaining, securing, customizing, and improving the services we provide to you – a legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests).
We also process information about you in an anonymized, pseudonymized or non-attributable form for research, statistical and development purposes, and to maintain, improve and train our services. Our intention with this processing is to use information that does not and cannot identify you personally. However, in some cases, we may hold other information about you (either in our own right or on behalf of our clients) that would allow us to re-identify you. Merely having the ability to re-identify you (even though we do not intend to do it) means we cannot say that the information we use for these purposes is always truly anonymous.
The specific legal bases we rely on for this processing depend upon the Personal Information at issue and the context under which the information is collected. In the majority of cases, we will rely on your consent or our legitimate business interest in improving our services. If you have questions about or need further information concerning the legal bases we rely upon to process your Personal Information, please contact us.

Disclosure of Personal Information

 

We share Personal Information in accordance with the conditions of this Privacy Policy. 
We also share Personal Information with our clients as necessary in connection with an executive search for opportunities that we believe are of interest to you, as well as in connection with providing advice in connection with our consulting services and as part of our clients’ (i.e. your employer’s) subscription to accesstotalent. We reserve the right to disclose Personal Information where we believe such disclosure is required by law or is appropriate in connection with any legal claims (actual or proposed litigation), warrants or other government/regulatory/judicial processes or requests, as well as to protect visitors or the company (people and property) and other rights or interests, or to comply with applicable law.

 

Security of Personal Information

 

accesstotalent maintains what it considers to be reasonable and appropriate technical designed to protect Personal Information from accidental loss, misuse and unauthorized or unlawful access or processing, disclosure, alteration and destruction. To the extent that we disclose Personal Information to clients, we require that clients also maintain reasonable security and confidentiality measures and use the Personal Information in accordance with our instructions and applicable law.
We have security measures in place to protect our database and access to this database is restricted internally.

Retention
We retain Personal Information for no longer than the period necessary to fulfil the purposes outlined in this Privacy Policy, and as otherwise needed to address tax, corporate, compliance, litigation, and other legal rights and obligations, after which we will securely delete and/or take steps to properly anonymize your Personal Information. If you opt out of receiving marketing communications, you will continue to receive communications from us about your relationship with us where permitted by law.

Choices about your Personal Information
accesstotalent wishes to maintain Personal Information that is accurate, current, and complete. If Personal Information that you previously provided has changed, please submit your new information to us.
Where required by applicable law, to the extent permitted by the laws of your country, you may have the right to obtain confirmation that we maintain certain Personal Information about you, to access the Personal Information we have about you, and to correct, port, delete (right to be forgotten), restrict, block or withdraw consent to the processing of certain Personal Information (without affecting the lawfulness of processing based on consent before its withdrawal), by contacting us as detailed below. In particular, you have the right to object to our use of your Personal Information, such as receiving executive openings. These abovementioned rights may be subject to some conditions and exceptions. You can find out more about these rights as applied in the EU and UK by reading the General Data Protection Regulation EU and UK GDPR. You also have the right to lodge a complaint with a data protection authority in the EU, or, with regard to the UK data protection regime (UK GDPR etc.) the Information Commissioner’s Office in the UK. 
Please note that we need to retain certain Personal Information as required or permitted by applicable law.
If you reside in mainland China, you have the right to withdraw your consent of use of your information in certain circumstances. You may find out more about this and your other rights in China by reading the Personal Information Protection Law. If you wish to exercise these rights please contact us.

Contact information
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us.